Job Description:
Executive Secretary to the Principal - Support (full-time)
The Kirkwood School District is hiring an Executive Secretary for the 24/25 school year to support Kirkwood High School.

Job Description:
Assist the Kirkwood School District administration. Provide executive administrative support aligned with departmental needs. Process reports and applications. Communicate with district and community audiences via email, telephone, virtual meetings, and in person. Maintain responsibility for the management of office projects. Assist students, staff, and community as required to ensure professional office operations, serving as a frequent front-line district representative delivering customer service to many audiences. Maintain confidentiality regarding sensitive topics to protect staff and student privacy.

Essential Job Functions:

Administrative Support 
Interpret district policies related to department functions and implement them to support effective office operations. Create a welcoming, service-oriented atmosphere to assist staff, students, and the community. Collect data and enter it into district databases. Prioritize requests and prepare, process, compile, verify, and distribute records, files, and reports. Stay current on district initiatives, offer input, and plan department projects accordingly. Assist students, staff, community, and media in completing and updating records and information as required.

Communications Management
Answer, direct, initiate, and log telephone calls. Attend department meetings, take notes, and distribute to appropriate staff and administrators.  Record meetings and handle meeting-related and other department correspondence (invitations, follow-up messages). Compile and update executive calendars, coordinate logistics, and schedule travel. Collect, organize, compile, and disseminate required information to appropriate audiences ensure accurate and current communications with district community. Projects and Programs Support Initiate and coordinate department, school, and district activities, events, and processes/procedures for projects and programs. Create, copy, and distribute reports in a timely manner to ensure accurate and timely information is distributed to appropriate students, staff, and community. Work with, provide information, policies, procedures, support, guidance, and training to the students, staff, and community.

Department Operations Management
Make decisions and manage office to ensure effective and efficient office operations for the district. Seek innovative solutions to improve office functionality. Perform purchasing, payment processing, bookkeeping, and budgeting tasks. Plan events. Collect input, research, test, and recommend department upgrades, programs, and process changes. Collaborate with buildings and departments. Implement programs and train users accordingly. Verify, record, and process records. Identify, research, recommend, organize, and prioritize budget needs to ensure that goals are met within budget guidelines for efficient fiscal management for the Kirkwood School District.

 
This is a full-time,12-month position, with benefits, including:

• Medical, dental, & vision insurance
• Inclusion in the PEERS retirement system
• A robust Employee Assistance Program (EAP)
• Ability to enroll staff member’s own children at KSD schools

 
Pay starts at $25.00 per hour, dependent on relevant experience.
 
Kirkwood School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, age, disability, or sex, including pregnancy, sexual orientation, and gender identity and other characteristics protected by law.
 
This information is subject to change.

To Apply Please visit www.kirkwoodschools.org/jobs

Job ID 2257